Privacy Policy for Affiliate Program

Effective Date: 12th March 2025

At Small Paws and Big Hearts (“Company”, “We”, “Us”, “Our”), we take your privacy seriously. This Privacy Policy explains how we collect, use, and share personal information when you participate in our Affiliate Program ("Program"). By enrolling in or using the Program, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect the following types of information when you apply for and participate in our Affiliate Program:

Personal Information: This includes your name, email address, phone number, payment details, tax identification information, and any other information necessary for your participation in the Program.
Website Usage Data: This includes details about how you interact with the Program and our website, such as IP addresses, browser types, pages viewed, and referral sources.
Affiliate Performance Data: We collect data on the sales you refer, commissions earned, and any relevant actions taken by referred customers.

2. How We Use Your Information

We use your information for the following purposes:

To Manage the Affiliate Program: We use your personal and affiliate performance data to track commissions, calculate payouts, and communicate with you about your participation in the Program.
To Improve Our Program: We may analyze the data we collect to improve the functionality and performance of the Program, marketing strategies, and user experience.
To Send Marketing Communications: If you’ve opted in, we may send you updates about promotions, new features, or other relevant marketing materials related to the Program. You can opt-out at any time by following the unsubscribe instructions in those communications.
To Process Payments: We use your payment and tax information to facilitate commission payments, tax reporting, and other administrative functions related to your participation in the Program.

3. How We Share Your Information

We may share your information with third parties for the following purposes:

Payment Processors: We share your payment information with trusted third-party payment processors to handle commission payouts.
Affiliate Program Software Providers: We may use third-party affiliate program management tools that collect and analyze performance data. These third-party providers are contractually obligated to protect your data.
Legal and Compliance: We may share your information to comply with legal obligations, enforce our terms, protect the rights, property, or safety of our company, affiliates, or others, or in response to a valid legal request (e.g., a subpoena).

We do not sell, rent, or share your personal information for marketing purposes outside the scope of the Affiliate Program.

4. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track your activity within the Affiliate Program and monitor performance. These tools help us improve the user experience, provide analytics, and track your referrals.

Cookies allow us to collect data such as:

IP addresses
Browser type and version
Pages you visit on our website
Time and date of visits
Referring URLs

You can control cookies through your browser settings. However, if you disable cookies, certain features of the Program may not function properly.

5. Data Security

We take reasonable steps to protect the personal information we collect from unauthorized access, use, alteration, or destruction. We use industry-standard encryption technologies (such as SSL) to secure sensitive data like payment information during transmission.

However, please note that no method of electronic transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

6. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you wish to terminate your participation in the Affiliate Program, we will retain your data as required for accounting, tax, or legal purposes.

7. Your Rights and Choices

As an affiliate, you have the following rights regarding your personal information:

Access: You can request a copy of the personal information we hold about you.
Correction: If any information is inaccurate or incomplete, you can request corrections.
Deletion: You can request the deletion of your personal data, subject to certain legal exceptions (such as ongoing legal obligations or active commission payments).
Opt-Out: You can opt-out of receiving marketing communications at any time by following the unsubscribe instructions or by contacting us directly.
Withdraw Consent: If our processing of your data is based on consent, you can withdraw your consent at any time.

To exercise these rights, please contact us at admin@smallpawsandbighearts.com.

8. Children’s Privacy

Our Affiliate Program is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. If we learn that we have collected personal information from a child under 18, we will take steps to delete that information as soon as possible.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, or the way we handle personal data. We will notify you of any material changes by posting the updated Privacy Policy on our website and updating the "Effective Date" at the top of the page.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Small Paws and Big Hearts
admin@smallpawsandbighearts.com